Registration of a delivery receipt
Upon receiving merchandise items accompanied by a delivery receipt,
which does not require an immediate invoice, it is necessary to enter all
the information from the document into the program archive. The following
is the required procedure:
- Insure that the black dot in the "Type of operation" is beside the
"Registration" option (red arrow).
- Click on the "New" button in the lower part of the screen; a menu
will show a list of documents that can be received.
- Select "Delivery Receipt" and wait for the corresponding dialog box
- Insert all the information, one by one, in the corresponding fields.
In general, receiving a delivery receipt is not a complex operation;
in essence it requires the entry of some data into the program. The
amount of data provided to the program will make it easier to retrieve
information about a delivery receipt in the future. The following
information will help determine the data used by the program, which must
be entered, and any additional information, which is
CUSTOMER : The customer name can be entered in its entirety or in
abbreviated form. If more than one customer match the name entered, the
program will show a list of matches from which to choose. The complete
list of suppliers can be shown by pressing "F2". To select a name,
double-click on it.
NUMBER: Document reference. If no internal
reference is kept, enter the the external reference appearing on the
DATE: Document date. LibertyCommerce
automatically fills this field with today's date. If a different date is
in the delivery receipt, use that date.
REASON FOR TRANSPORT:
Choose the reason for transport from the drop-down
CARRIER: Enter the name of the carrier.
Carriage paid or carriage to be paid as shown in the delivery
APPEARANCE OF GOODS: Packaging type.
Number of packages received.
DESTINATION: by default this is the
destination entered in the supplier information sheet.
Additional information like RMAs, references, etc.
The main part of the
delivery receipt needs to be filled with a list of all the items received
and the quantity thereof. This part is divided in three columns: "Article
code (ID)", "Description", and "Quantity". The article code is the
article-supplier code, which can be entered dirctly or chosen from a list
by pressing "F2".
If the code is entered directly, LibertyCommerce will fill the
description automatically it the item can be retrieved from the database,
or open a new item information sheet if the item is not in the
If "F2" is pressed, LibertyCommerce will open the list of items from
the supplier specified in the delivery receipt. The user must select the
item by double clicking on it.
The "Description" of each item appears
automatically, whereas the "Quantity" for each item must be entered as it
appears in the delivery receipt.
LibertyCommerce7International allows one to enter the cost of an item if
it appears in the delivery receipt. This operation changes the "LATEST
PRICE" in the item information sheet.
Clicking on "Delete"
will delete the selected item. This can be used to make corrections to the
Before clicking on "OK", it is important to
ensure that all the information entered in the dialog corresponds to that
in the delivery receipt. Clicking on "OK" will update the quantities in
the inventory and store the delivery receipt in the program database,
making it accessible from the "Document list" window. Since a delivery
receiptis linked to a postponed invoice, it is important that the data
entered in one document matches the other or the totals on the invoice
will not match the totals in the delivery receipt.
clicking on "Cancel" at any time while entering a delivery receipt, the
entire operation will be aborted and no document will be